General contractors, subcontractors, and trades businesses manage hundreds of bid requests, job status inquiries, subcontractor communications, and payment follow-ups every month. Your AI Employee handles the predictable ones — so your team stays on the job site, not in the inbox.
"I'm on a job site all day and my phone won't stop. Half of it is 'where are we on the estimate' from people who emailed three days ago."
General Contractor Residential & Commercial · 18 staff"We send subcontractor POs and then spend a week chasing confirmations. Meanwhile the schedule is slipping and nobody knows why."
Project Manager General Contractor · 45 staff"Clients want job updates constantly. I can't walk them through the site every day. But if I don't communicate, they assume nothing's happening."
Owner Custom Home Builder · 12 staff"Getting paid is a part-time job. We do the work, send the invoice, and then spend the next 45 days following up. I'm a contractor, not a collections agency."
Owner Electrical Contractor · 8 staffReads inbound quote and bid requests, collects scope details, sends standard questionnaires for missing information, and routes complete requests to the right estimator. Most GCs and trades businesses receive far more bid requests than they have capacity to respond to promptly — and slow response costs jobs. The AI Employee handles the initial information gathering so your estimator has everything they need before they touch it: scope, site address, timeline, budget range, and any attachments. No more back-and-forth to get the basics.
Sends purchase orders and scope confirmations, follows up on unacknowledged POs, tracks confirmation status, and escalates non-responsive subs. Subcontractor communication is one of the highest-volume, most repetitive workflows in construction project management — and one of the most consequential. An unconfirmed PO is a schedule risk. The AI Employee tracks every document sent, follows up at configured intervals, and flags the subs who haven't responded so your PM can make a phone call before it becomes a delay.
Answers client "where are we on the project" questions by pulling current status from your project management system and drafting a professional update. Connects to Procore, Buildertrend, CoConstruct, or a simple project tracking spreadsheet. The AI Employee pulls the current phase, recent milestones, and next scheduled steps and packages it into a clear client-facing message — not a data dump from your PM tool. Clients feel informed; your super doesn't get pulled off the site to write an update email.
Retrieves and sends insurance certificates, lien waivers, permits, safety plans, warranties, and any standard project document on request. Construction involves a constant flow of document requests from owners, GCs, subcontractors, and lenders — and the request is always urgent. The AI Employee indexes your document library by project and document type and retrieves the right version instantly. Every send is logged with timestamp and recipient for your records, and it flags documents that are expired, missing, or not yet available.
Follows up on outstanding draw requests, progress billings, and final invoices at configured intervals, with escalation for long-overdue accounts. Construction payment cycles are long by nature, but delayed follow-up makes them longer. The AI Employee sends professional payment reminders at the right intervals — referencing the specific invoice, project, and amount — without requiring someone to manage the aging report. Your office administrator monitors the exceptions; the AI Employee handles the cadence.
Tracks material orders, follows up on delivery confirmations and ETAs, and escalates delays that affect the project schedule. When a framing delivery is two days late and nobody's called the supplier, the schedule slips and the crew sits idle. The AI Employee monitors open orders, sends follow-up messages to suppliers who haven't confirmed delivery, and flags ETAs that put the project schedule at risk — before the crew shows up to an empty site.
We spend 30–60 minutes mapping your highest-volume repetitive workflows — what comes in, what your team does with it, and what the right output looks like. For construction and trades operations, this usually means walking through your bid intake process, your subcontractor PO flow, and how job status updates currently get to clients. We identify exactly which workflows the AI Employee will take over and which ones stay with your team.
We build the AI Employee and connect it to your project management system, document library, accounting software, and supplier contact list. We work with Procore, Buildertrend, CoConstruct, QuickBooks, and custom setups — and build the integration as part of the project. For operations running on spreadsheets, we work with those too. All data remains in your environment. Nothing is sent to a third-party AI training database.
Every AI Employee we build starts with human approval on every output. Your PM or office admin sees the draft, approves or edits it, and it sends. Once you've reviewed enough outputs to trust a specific workflow — standard job status replies, lien waiver sends — you can authorize autonomous sending for that flow. The approval requirement never fully goes away; you control what's automated and what stays in the queue.
We don't hand you software and walk away. We manage the AI Employee on an ongoing basis — monitoring output quality, catching edge cases, updating integrations when your project management setup changes, and tuning the logic as your operation grows. Your team uses it; we maintain it.
Yes. We integrate with Procore, Buildertrend, CoConstruct, and most other construction project management platforms via API. For operations using spreadsheets or simpler tracking systems, we work with those too. We assess your full stack during discovery and build the integration as part of the project — you don't need to migrate data or adopt a new platform.
It works 24/7. A client asking for a job update at 9 PM on a Friday gets a professional, accurate response — not a voicemail. Subcontractor confirmations that come in at midnight are logged and processed. You check your approval queue in the morning. For trades businesses where clients and suppliers often communicate outside business hours, this matters more than most realize.
Yes. The AI Employee tracks context by project — so a status inquiry about Unit 4 doesn't get confused with a document request for Unit 7. Each communication is scoped to the right project record. For GCs running 10–30 active projects simultaneously, this is the core requirement — and it's how we build every construction AI Employee from the start.
Yes. Lien waivers, certificates of insurance, and compliance documents are among the most common document request workflows we build for construction. The AI Employee retrieves the right version for the right project and sends it with a professional response. It flags documents that are expired, project-specific versions that don't exist yet, or requests that need a human to prepare a new document rather than retrieve an existing one.